Procedures to be an
Exporter

Chief Controller of Imports & Exports Provides the
Export Registration Certificate (ERC) to The potential Exporters The City
Corporation/Municipal Corporation/Union Parishad are responsible for issuing Trade Licence (see
figure-1 & 1a).

5/5

Export

Exporter Specialist

12 years experience

Steps in Exporting

Selection of products

Collection and Analysis of data on export market

Collection of Buyers’ List

Correspondence with Buyers

Making samples as per buyer’s requirement

Price Negotiation

Conclusion of Deed

Export Finance

Manufacturing of Products

Shipment of Goods

Registration/Enrolment Requirement

Repatriation of sales proceeds

1. What to Sell

Making samples as per Buyer’s Requirement

  1. Due care has to be given for making samples
  2. There should be separate section for making samples
  3. Specially trained man-power should be assigned
  4. Sample should be made giving importance to the current trend and fashion
  5. Buyer’s choice and preference Should be reflected

2. Where to sell

Collection & Analysis of data on Market

  1. GDP;
  2. GDP Per Capita;
  3. Volume of trade:
    a) Export;
    b) Import.
  4. Main Trading partners;
  5. Main Export products;
  6. Main Import products;
  7. Market size of the product;
  8. Market trends;
  9. Consumer behavior;
  10. Analysis of the Market segments with Demand of the product;
  11. Present supplier;
  12. Quality requirement;
  13. Rate of traiff;
  14. Banned and Restricted Items;
  15. Economic or other Sanctions.

Correspondence with Buyers

  1. Description of goods;
  2. Source of Raw-materials;
  3. Unit price of the goods;
  4. Internal quality control;
  5. Government accredited
  6. Testing Lab facility;
  7. Supply Chain;
  8. Incoterms.

Market Analysis

How can we help you?

Contact us at the Consulting WP office nearest to you or submit a business inquiry online.

3. How to Sell

1

Documents related to Export Goods Transportation

  1. Sales Contact/Letter of Credit
  2. Commercial Invoice
  3. Packing list.
  4. Exp. Form from Commercial Bank.
  5. Certificate of Origin.
  6. GSP/SAPTA/APTA/KPT Certificate.
  7. Health / Sanitary & phyto Sanitary Certificate.
  8. Bill of Export/Shipping Bill.
  9. Airway Bill/Bill of Lading.
  10. Insurance Policy.
  11. Bill of Exchange.
  12. Others (If required).
2

Elements of a Sales contract

  1. Contract No;
  2. Contract Date;
  3. Page;
  4. Buyer;
  5. Seller;
  6. Item No;
  7. Description;
  8. Quality;
  9. Unit Price;
  10. Amount;
  11. Payment terms;
  12. Shipment;
  13. Packing;
  14. Guarantee;
  15. Arbitration;
  16. Product description;
  17. Quantity and quality;
  18. Packaging requirements;
  19. Sales terms;
  20. Unit Price;
  21. Total Price;
  22. Terms of payments;
  23. Delivery schedules.
3

Important clause of L.C

  1. Name and addresses of buyer & seller
  2. Description of goods
  3. Quantity
  4. Price
  5. Date of Shipment
  6. Required Documents
  7. Negotiation Date
  8. Name of the port of loading & unloading
  9. B/L clause
  10. Payment procedure
  11. Special instruction (if any)

Explanation of various Documents

A commercial invoice is prepared by the exporter giving description and price of the goods, quantity shipped, quality, marks number of packages, name of the buyer, L/C or contract numbers, grades, size, name of the vessel, the date of shipment, number of Bills of Lading etc.

An export packing list considerably more detailed and informative than a standard domestic packing list.

Exp Form: is issued by the authorized dealer Bank which certifies in favour of the concerned exporter stating that he exporter is a bonafied businessman and has made arrangement with Bank for realization of export proceeds of the goods declared on this form within four months from the date of shipment. In this regard the bank undertake to ensure the repatriation of the export proceeds against the shipment.

Elements of EXP Form

Commodity to be exported

Country of destination

Port of destination

Quality & Value

Terms of sale (Firm Contract/LC or Consignment sale)

Name & address of importer/consignee

Sector (Public or Private) under which the Exporter falls

Bill of Loading/Railway Receipt/Airway Bill/Truck Receipt/Post Parcel Receipt

Port of shipment/Post Office of dispatch

Land of Custom Post

Shipment date

Name of the Exporter (in block letter) with address

CCI & E’s Registration Number of the exporter and date

Name of carrying vessel

Certificate of Origin

A Certificate provided by Competent authority inside the exporting country stating the origin of Exporting goods.

There are two types of Certificate of Origin

1. Preferential

2. Non-preferential

Bill of Export/Shipping Bill

Bill of Export/Shipping Bill is a document issued by the customs authority which ensure the shipment of goods.

Elements of Bill of Export

Bill of Lading

A bill of lading is a document of title to goods evidencing despatch of goods from the exporting to the importing country. It is a contract between the owner of the goods and the carrier.

An insurance certificate is used to assure the consignee that insurance will cover the loss of or damage to the cargo during transit.

Bill of Exchange the bill of exchange is an order on the buyer to pay the stated amount at sight or after a certain period of usance.

Ministries/Departments Related to Export Trade

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